Fujitsu SCANSNAP P2WW-2301-01ENZ0 User Manual

Organizer User’s Guide P2WW-2301-01ENZ0

2. Basic Operations 7 2.2. Operating Window The following is an example of the ScanSnap Organizer main window, which is displayed at startup. Thi

2. Basic Operations 8 <Thumbnail View> PDF and JPEG files are displayed as thumbnails in the Folder view. Other files are displayed as icon

2. Basic Operations 9 <List View> File view Files in the selected folder are listed. Toolbar Frequently-used functions are indicated by i

2. Basic Operations 10 2.2.1. Menu Bar (Main Window) This section explains each menu item of the menu bar. <[File] menu> File ScanSnap Organi

2. Basic Operations 11 <[Edit] menu> Edit Undo <Ctrl + Z> Undoes the most recent action such as the following. ● Delete (to move to

2. Basic Operations 12 View List Displays a list of files instead of thumbnails in the File view area. Thumbnails Displays the thumbnail view ins

2. Basic Operations 13 View Refresh <F5> Refreshes the display of Folder view and File view to the latest information. <[PDF file] menu&

2. Basic Operations 14 PDF file Convert into Searchable PDF - Execute (Continued) “Display conversion list” checkbox If the checkbox is marked, a

2. Basic Operations 15 PDF file Convert into Searchable PDF - Execute (Continued) ● Target pages All pages All pages are converted. (It may take

2. Basic Operations 16 PDF file Convert into Searchable PDF - PDF Conversion List Displays the “PDF Conversion List” in which PDF files to be con

i CONTENTS 1. Introduction... 1 Users who may use Windows Vista...

2. Basic Operations 17 PDF file Convert into Searchable PDF - PDF Conversion List (Continued) File List ● File name The name of PDF files is di

2. Basic Operations 18 PDF file Convert into Searchable PDF - Automatic Conversion Setting You can set the setting so that PDF files added to th

2. Basic Operations 19 PDF file Search <Ctrl + S> Searches PDF files. ● Enter search words Enter the word(s) you want to find in the PDF

2. Basic Operations 20 <[Actions] menu> Actions Scan2E-mail You can send e-mail with selected files attached. Scan2Print You can print selec

2. Basic Operations 21 Tools The selected operation in this window is reflected to the “Mouse operation” options and the later click opens a file

2. Basic Operations 22 Tools Options - [E-mail] tab You can change preferences for sending files by e-mail. ● “When attaching a PDF file, add a

2. Basic Operations 23 2.2.2. Toolbar (Main Window) Buttons in the toolbar are as follows: Button name Meaning Create new cabinet Creates

2. Basic Operations 24 Button name Meaning Copy Copies the selected cabinet/folder/file.

2. Basic Operations 25 Button name Meaning Paste Pastes the cut or copied cabinet/folder/file.  If [Folder] is pasted directly under the [M

2. Basic Operations 26 2.2.3. Thumbnail View (Main Window) (Thumbnail Large/Medium/Small) (Thumbnail Top) File name Page Forward / Backward but

ii 3.13. Editing Files...73 3.13.1. Viewing Files with ScanSnap Org

2. Basic Operations 27 ● PDF and JPEG files are thumbnailed. Other kinds of files are displayed using the icon of applications associated with

2. Basic Operations 28 2.3. Actions Actions are frequently-used functions that help you make efficient use of your time at your office. Only by sel

2. Basic Operations 29 2.4. ScanSnap Organizer Viewer In ScanSnap Organizer, you can view and edit PDF/ JPEG files with ScanSnap Organizer Viewer

2. Basic Operations 30 2.4.1. Menu Bar (ScanSnap Organizer Viewer) This section explains menus on the Menu bar in the ScanSnap Organizer Viewer win

2. Basic Operations 31 <[View] menu> View Meanings Show All Shows Pages Panel and Page with ScanSnap Organizer Viewer. Show the Page Only

2. Basic Operations 32 2.4.2. Toolbar (ScanSnap Organizer Viewer) This section explains buttons on the Toolbar in ScanSnap Organizer Viewer. Button

2. Basic Operations 33 Button Functions Undo Undoes the most recent action such as the following. ● Cut ● Paste ● Insert / Delete page ●

3. Using ScanSnap Organizer in Various Ways 34 3. Using ScanSnap Organizer in Various Ways This chapter describes details of how to use ScanSnap Or

3. Using ScanSnap Organizer in Various Ways 35 2. Select “ScanSnap Organizer" from the “Application” drop-down list on the "Application

3. Using ScanSnap Organizer in Various Ways 36 3.1.2. Scanning 1. Load the document onto the scanner. 2. Press the [SCAN] button. Ö Scanning is

1. Introduction 1 1. Introduction Thank you for purchasing ScanSnap Organizer. This product is a software application that displays (in a list or thu

3. Using ScanSnap Organizer in Various Ways 37 ● The “PDF Automatic Conversion Settings” dialog box can be hidden form view. Mark the “Do not sho

3. Using ScanSnap Organizer in Various Ways 38 3.1.3. Organizing Files This section explains the procedure to create a new Cabinet or Folder, and how

3. Using ScanSnap Organizer in Various Ways 39 4. Click the [Create new folder] button on the toolbar. Or, on the [File] menu, select [New] -&

3. Using ScanSnap Organizer in Various Ways 40 8. Drag-and-drop the selected file to the destination folder. Ö The selected file is moved to the de

3. Using ScanSnap Organizer in Various Ways 41 3.2. Copying/Moving Files, Folders, and Cabinets This section explains how to copy/move files, Fold

3. Using ScanSnap Organizer in Various Ways 42 3.3. Converting PDF Files into Searchable Ones ScanSnap Organizer is capable to convert PDF files scan

3. Using ScanSnap Organizer in Various Ways 43 number of pages included in the selected file or the number of files selected.) - Current page only

3. Using ScanSnap Organizer in Various Ways 44 recognition is stopped halfway.  If “Execute when the computer is idle” is selected, errors are igno

3. Using ScanSnap Organizer in Various Ways 45 How to interpret the Log ● The results of conversion are displayed as follows: Date = Date and tim

3. Using ScanSnap Organizer in Various Ways 46 disk full There is not enough space in the disk drive in which the folder including PDF files, the use

1. Introduction 2 Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated. Intel and Pentium

3. Using ScanSnap Organizer in Various Ways 47 (2) When “Execute when the computer is idle” is selected: Recognition is performed when the compute

3. Using ScanSnap Organizer in Various Ways 48 ● History Conversion history: Displays the “Job_History” log file on which the PDF Conversion results

3. Using ScanSnap Organizer in Various Ways 49 OCR error A problem occurred during conversion to searchable PDF. Retry conversion. out of memory C

3. Using ScanSnap Organizer in Various Ways 50 ● Help Help: Displays the ScanSnap Organizer Help. About ScanSnap Organizer: Displays the version info

3. Using ScanSnap Organizer in Various Ways 51 Status Cause Description Impossible to open the file The file cannot be opened because it is used

3. Using ScanSnap Organizer in Various Ways 52 ● If either of the following conditions is met, the name of the file is automatically deleted from t

3. Using ScanSnap Organizer in Various Ways 53 ScanSnap, the conversion restarts 3 minutes after scanning.) ● The following kinds of documents may

3. Using ScanSnap Organizer in Various Ways 54 3.4. Configuring Automatic Conversion Settings of PDF Files This section explains how to configure the

3. Using ScanSnap Organizer in Various Ways 55 ● If the “Automatically make PDF files searchable after the PDF files are added to the My ScanS

3. Using ScanSnap Organizer in Various Ways 56 3.5. Searching Files This section explains how to search PDF files. 1. Click on the [Search] but

1. Introduction 3 Symbols Used in This Manual This manual uses the following symbols in explanation. This symbol alerts operators to particularly im

3. Using ScanSnap Organizer in Various Ways 57 3.6. Creating/Deleting Shortcuts to Folders This section explains how to create shortcuts to any fo

3. Using ScanSnap Organizer in Various Ways 58 3.6.2. Deleting Shortcuts to Folders 1. Select the shortcut you want to delete on Folder view. 2.

3. Using ScanSnap Organizer in Various Ways 59 3.7. Importing Files This section explains how to import (copy) files in folders that are not manag

3. Using ScanSnap Organizer in Various Ways 60 3.8. Exporting Files This section explains how to export (copy) files in the [My ScanSnap] folder to a

3. Using ScanSnap Organizer in Various Ways 61 3.9. Sending Files by E-mail This section explains how to send the selected files attached to e-mai

3. Using ScanSnap Organizer in Various Ways 62 3. When the “Scan2E-mail – Set a password” dialog box appears, enter the password and click [OK]. W

3. Using ScanSnap Organizer in Various Ways 63 - The operating system you are using is Windows XP (Professional, Home Edition). - You have set H

3. Using ScanSnap Organizer in Various Ways 64 3.10. Printing This section explains how to print the selected files using a printer. There are thre

3. Using ScanSnap Organizer in Various Ways 65 You can also open the “Scan2Print ” dialog box by either of the following procedures: ● Click the

3. Using ScanSnap Organizer in Various Ways 66 Name You can select a printer by clicking T on the right side of the drop-down list. [Properties] butt

1. Introduction 4 1.1. System Requirements The following system requirements are essential for ScanSnap Organizer. Operating System Windows 2000 Wi

3. Using ScanSnap Organizer in Various Ways 67 When you select more than one PDF file to print, all the pages of those files will be printed. 3.

3. Using ScanSnap Organizer in Various Ways 68 3.10.3. Printing files with ScanSnap Organizer Viewer 1. In ScanSnap Organizer Viewer, click the [Pri

3. Using ScanSnap Organizer in Various Ways 69 3.11. Deleting Cabinets, Folders, and Files This section explains how to delete unnecessary Cabinet

3. Using ScanSnap Organizer in Various Ways 70 3.12. Renaming Files This section explains how to rename the selected files. 1. Select a file you wan

3. Using ScanSnap Organizer in Various Ways 71 ②. When multiple files are selected: Enter a new file name in the following dialog box. ● Name:

3. Using ScanSnap Organizer in Various Ways 72 ● Append the name with a serial number Select this button to append “_” (under bar) and a serial numb

3. Using ScanSnap Organizer in Various Ways 73 3.13. Editing Files This section explains how to edit the ScanSnap-created-files with ScanSnap Orga

3. Using ScanSnap Organizer in Various Ways 74 3. Click [Rotate Clockwise 90] in the [Edit] drop-down menu, or click the [Rotate Clockwise 90] button

3. Using ScanSnap Organizer in Various Ways 75 Ö The selected page is deleted. 3.13.4. Moving Pages To move pages, perform the following procedur

3. Using ScanSnap Organizer in Various Ways 76 3.13.5. Inserting Pages To insert pages from one file to another, there are two operations below: ● I

2. Basic Operations 5 2. Basic Operations This chapter explains how to use ScanSnap Organizer. 2.1. Starting ScanSnap Organizer 1. From the [Sta

3. Using ScanSnap Organizer in Various Ways 77 3.14. Displaying ScanSnap Setup Dialog box This section explains how to display the ScanSnap config

3. Using ScanSnap Organizer in Various Ways 78 3.15. Updating Online In an effort to improve the usability and functionality of ScanSnap Organizer, p

3. Using ScanSnap Organizer in Various Ways 79 If the latest update has already been installed, the message below appears. Click the [OK] butto

Appendix 1. About Searchable PDF Files 80 Appendix 1. About Searchable PDF Files (1) What is a searchable PDF file? When a paper document is scanne

Appendix 1. About Searchable PDF Files 81 (2) About the operation You can convert files into searchable PDF files using any of the following metho

Appendix 1. About Searchable PDF Files 82 For details on how to set the ScanSnap Manager settings, refer to ScanSnap “Operator’s Guide.” Each metho

Appendix 1. About Searchable PDF Files 83 Conditions Recommended conversion Final state of PDF file Method A With the ScanSnap, perform a scan a

Index 84 Index [ [Edit] menu (ScanSnap Organizer Viewer) ... 29 [File] menu (ScanSnap Organizer Viewer)... 29 [Help] menu (ScanSnap Organizer Vi

Index 85 L Left-Click Menu Mode... 33 List view... 12 Loc

Index 86 Thumbnail view (Main Window)... 25 Toolbar... 24 Toolbar (Main W

2. Basic Operations 6 ● If you want to know what the searchable PDF files are, refer to “Appendix 1. About Searchable PDF Files” on page 80. ●

ScanSnap Organizer User’s Guide P2WW-2301-01ENZ0 Issue Date: October 2007 Issued by: PFU LIMITED The contents of this manual